AUTOReceipt — Privacy Policy

Last updated: 3 April 2026

1. Overview

AUTOReceipt ("the App") is a receipt scanning application that allows users to photograph receipts, extract key information using artificial intelligence, save them as PDF documents, and upload them to their Microsoft OneDrive account. This Privacy Policy describes how the App collects, uses, and protects your information.

2. Information We Collect

2.1 Camera and Images

The App accesses your device camera solely to capture images of receipts. These images are:

• Processed locally on your device to create PDF documents
• Sent to a third-party AI service (OpenAI) for text extraction (date, vendor, amount)
• Uploaded to your personal Microsoft OneDrive account at your direction
• Not stored on any servers operated by AUTOReceipt

2.2 Microsoft Account Information

When you connect your Microsoft 365 / OneDrive account, the App receives:

• An authentication token to access your OneDrive on your behalf
• Your account display name (shown in Settings)

The App does not access your email, contacts, calendar, or any other Microsoft services beyond OneDrive file storage.

2.3 API Keys

You provide your own OpenAI API key to enable AI-powered receipt text extraction. This key is stored locally on your device and is only used to communicate with the OpenAI API. It is never transmitted to any other party.

2.4 Scan History

The App maintains a local history of your recent scans (receipt name, date, amount, and upload status) on your device for your convenience. This data is stored only on your device and is not transmitted to any external server.

3. How We Use Your Information

Your information is used exclusively to provide the App's core functionality:

• Receipt images are sent to OpenAI's API to extract the purchase date, vendor name, and total amount. OpenAI's data usage policies apply to this processing. See OpenAI's Privacy Policy.
• PDF documents are created locally on your device and uploaded to your OneDrive account in the folder structure you configure.
• Authentication tokens are used solely to upload files to your OneDrive account.

4. Data Storage and Security

• All user settings, API keys, and scan history are stored locally on your device using secure storage mechanisms provided by the operating system.
• The App does not operate any backend servers or databases.
• Receipt images are temporarily stored on your device during processing and are not retained after the PDF is created and uploaded.
• Authentication tokens are stored locally and refreshed as needed. You can revoke access at any time by signing out within the App or revoking the App's permissions in your Microsoft account settings.

5. Third-Party Services

The App uses the following third-party services:

• OpenAI API — for receipt text extraction (OCR). Your receipt images are sent to OpenAI for processing. Refer to OpenAI's Privacy Policy for details on how they handle data.
• Microsoft Graph API / OneDrive — for file storage. Files are uploaded to your own OneDrive account. Refer to Microsoft's Privacy Statement.

6. Data Sharing

AUTOReceipt does not sell, share, or distribute your personal information to any third parties beyond what is described in this policy (OpenAI for OCR processing and Microsoft for file storage, both at your direction).

7. Children's Privacy

The App is not intended for use by children under the age of 13. We do not knowingly collect information from children under 13.

8. Your Rights

You have full control over your data:

• You can delete your scan history at any time from within the App.
• You can disconnect your OneDrive account at any time.
• You can remove your API key at any time.
• Uninstalling the App removes all locally stored data.
• Files uploaded to OneDrive remain in your OneDrive account and can be managed through OneDrive directly.

9. Permissions

The App requests the following device permissions:

• Camera — required to capture receipt images. The App does not access your photo library or record video.
• Internet — required to communicate with the OpenAI API and Microsoft OneDrive.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be reflected in the "Last updated" date at the top of this page. Continued use of the App after changes constitutes acceptance of the updated policy.

11. Contact

If you have questions about this Privacy Policy, please contact us at:

Email: admin@cacs.net.au